If you spent the money
- Submit a request with the amount, what it was for, and which budget category it belongs to.
- It sits in the treasurer's queue. You can see where it is.
- When it's approved, the matching expense appears in the ledger.
If you're the treasurer
Approving posts the expense and moves the balance in one write — you don't also have to remember to log it. Declining needs a reason, and the requester sees it. Nothing is hard-deleted either way, so the queue stays a record of what was asked as well as what was paid.